How to Invoice as a Freelancer in the UK

Every invoice must have a unique number for bookkeeping and tax compliance purposes. If you ever get audited (highly unlikely, but it does happen), a sequential invoice trail will help cross-correlate reported income with incoming payment transactions. This how to invoice as a freelancer guide gives straightforward answers to all the pressing questions you have about creating, sending, and managing client invoices. It’s easier to create and send four invoices every Friday than to do one on Monday, one on Wednesday, and two on Thursday.

How to Invoice as a Freelancer in the UK

As a result of having a regular pay cheque, you have income, and as a result you begin building up debt. You probably have your rent or mortgage to pay each month, as well as your Direct Debits, which are taken out as soon as you are paid. There is a chance you are considering leaving your current job to start your own company, or perhaps you are a student pondering your future. You should reflect on your commitments, responsibilities, and personal ‘non-negotiables’ which, when combined, define your lifestyle and circumstances.

Describe Services Completed and Work Delivered

The benefits of working on your own terms have always been an attractive feature of freelancing. If this is your first time invoicing a client, you should ask them a few questions to ensure you’re managing things correctly. Also, it’s a good practice to have your invoice numbers in a sequential order to avoid confusion. For example, you can start all your invoices with “1000.” Your first invoice number can be “10001,” the second can be “10002.” and so on. Even on something as common as email invoices, you want to be consistent in how you present yourself. When you maintain a consistent look throughout all of your documents, you convey the sense that you are a serious businessperson who is in it for the long haul.

  • If you charge late fees, include the penalties and fees in this section of the invoice, as well.
  • What’s more shocking is female freelancers are 7% more likely to get paid late than male freelancers.
  • In your invoice make sure to clearly outline the work you have completed in itemized lines rather than grouping your work all together as “work completed”.
  • Including this not only makes it easier for clients to access and file your information but can also save you time when trying to distinguish between various invoices.
  • Track your business expenses with ease and categorise them for convenient tax documentation.

Below we look at what you need to go through to be officially considered a freelancer in Britain. Discontinue the work you’re doing for the company if they continue to fail to pay on time. HMRC state that unless other payment arrangements have been made, your client must pay you within 30 days of receiving an invoice.

Build an Effective Client Getting System: A Step-by-Step…

When you agreed with your client, you most likely agreed on a set of details that will govern your invoicing process, such as your rate, frequency of invoicing, and payment terms. If you charge your clients per project and each project lasts for less than a month, you need to send a final invoice once you complete the project. A proforma invoice isn’t an actual invoice, as it isn’t a demand for payment from your clients.

  • Ideal for those looking to dive into early-stage investments or seeking funding for their startup.
  • Many freelancers start out by offering their services at a lower rate to gain experience and build their portfolio.
  • When setting up (and running) a limited company, there is more paperwork, rules, and regulations.
  • To find out which form you need for your circumstances, see the Statutory Demands Forms page on the government website.
  • The basic types of coverage every freelancer needs are briefly discussed below.

Most freelancers choose to get paid via a bank transfer or a payment processing app (like PayPal, Stripe, Payoneer, etc). An interim invoice gets issued before a project is completed, typically for large or ongoing engagements. The invoice serves as a request for payment for work completed up till a certain milestone (e.g., app wireframes delivered). Interim invoices help freelancers maintain a good cash flow while working on longer, more complex projects. The standard monthly interest rate for late business payments is between 1% and 2%. Though, legally you’re allowed to charge late fees as high as 10.50% per annum (in the EU) and 8% (in the UK).

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Now you’re invoicing clients, you need to keep track of the invoices too. You can do that with our free freelancers invoice tracking spreadsheet. Paying your clients is unfortunately a challenge for some, so make sure you have a system in place, so you know when to expect payments. Should cashflow be slow on arriving it may be worth checking out financial products for freelancer’s such as invoice finance.

How to Invoice as a Freelancer in the UK